The BARDA BAA Toolkit

The following tools and templates will help you develop your White Paper/Quad Chart and Full Proposal in response to the BARDA Broad Agency Announcement (BAA). For more information, review the full BARDA BAA (BAA-18-100-SOL-00003).

Prior to submitting an application, BARDA strongly recommends that you participate in a TechWatch Meeting.

The application process occurs in two stages: 1) Quad Chart and White Paper; and 2) Full Proposal.

Stage 1: Quad Chart and White Paper

Your Stage 1 submission provides a brief summary of your project and consists of three components: the Quad Chart, White Paper, and Rough Order of Magnitude. Specific instructions for preparing each of these components are provided in Part V: Quad Chart/White Paper Instructions (Stage 1) of the BARDA Broad Agency Announcement.

The White Paper provides a brief technical discussion of the Offeror’s objective, approach, level of effort, and the nature and extent of the anticipated results.

Table 1: Components of a White Paper Submission

Item Name	Required	Details, Samples, and Templates
Quad Chart	Yes	Quad Chart Template (Word) Quad Chart Template (PDF)
White Paper	Yes	BARDA BAA, (pgs. 76-77 - White Paper)
Rough Order of Magnitude	Yes	BARDA BAA, (pg. 77 - Rough Order of Magnitude)

Stage 2: Full Proposal

The Full Proposal contains two separate volumes. Volume I is a Technical Proposal and Volume II is a Cost Proposal. In accordance with the guidance provided in Part VI: Full Proposal Instructions of the BARDA BAA, each volume will have separate related attachments.

Volume I: Technical Proposal

The Technical Proposal describes the program relevance, technical merits, and offeror’s capabilities. Do not include cost information in your Technical Proposal.

Samples and templates for many of the components of the Technical Proposal are provided in the table below.

Table 2: Components of a Full Proposal Submission

Item Name	Required	Details, Samples, and Templates
Statement of Work (SOW)	Yes	Contractual Statement of Work Template
Work Breakdown Structure (WBS)	Yes	Work Breakdown Structure sample
Gantt Chart/Integrated Master Schedule (IMS)	Yes	Gantt Chart sample
Contract Milestones/Deliverables Chart	Yes	Contract Milestones/Deliverables Chart sample
Risk Management Plan	Yes	Risk Management Plan sample
Subcontractor Management Plan*	No	Subcontractor Management Plan sample

*Subcontractor Management Plan is strongly recommended but not required.

Other items to include and specific instructions for preparing these items are provided in the BARDA BAA.

Volume I: Technical Proposal Attachments

Attachments to Volume I contain supplemental data that accompany the Technical Proposal. Attachments to include in the Technical Proposal are listed below.

If a particular item is not relevant to the proposed effort, state that it is not applicable along with any supporting justification.

Table 3: Technical Proposal Attachments

Item #	Item Name	Required	Details, Samples and Templates
1	Updated Quad Chart	Yes	Quad Chart template (Word) Quad Chart Template (PDF)
2	Protection of Human Subjects	If applicable	Protection of Human Research Subjects (45 CFR 46)
3	Animal Welfare	If applicable	Office of Laboratory Animal Welfare
4	Intellectual Property	Yes	BARDA BAA, pg. 87 - Intellectual Property
5	Biographical Sketches	Yes	BARDA BAA, pg. 88 - Biographical Sketches
6	Use of Select Agents	If applicable	Federal Select Agent Program
7	Laboratory License Requirements	If applicable	BARDA BAA, pg. 88 - Laboratory License Requirements
8	Target Product Profile	Yes*	Target Product Profile templates (Word) Target Product Profile templates (PDF)
9	Supporting Data	No	BARDA BAA, pg. 89 - Supporting Data
11	FDA Communication	Yes	BARDA BAA, pg. 89 - FDA Communication

*Not required for diagnostics, ventilators, respiratory protective devices, platforms, modeling, and visual analytics.

Volume II: Cost Proposal

The Cost Proposal contains sufficient information for meaningful evaluation. The detailed costs in the proposal must readily track back to the costs presented in the summary, WBS, IMS, and SOW.

A full list of items to include in the Cost Proposal and specific instructions for preparing these items are provided in the BARDA BAA.

Volume II: Cost Proposal Attachments

Attachments to Volume II contain supplemental data of a cost and non-cost nature that accompany the Cost Proposal.

Attachments to include in the Cost Proposal are listed below. If a particular item is not relevant to the proposed effort, state that it is not applicable along with any supporting justification.

Table 4: Cost Proposal Attachments and Reference

Item #	Item Name	Required	Details, Samples and Templates
1	DUNS, TIN, CAGE, and NAICS	Yes	DUNS TIN CAGE NAICS
2	Representation and Certifications	Yes	System for Award Management
3	Breakdown of Proposed Estimated Costs	Yes	Breakdown of Estimated Proposed Costs Workbook (Excel)
4	SF-424, SF-424A, SF-424B, SF-LLL	If applicable	SF Family of Forms Applying for Grants
5	HHS Small Business Subcontracting Plan	If applicable	Small Business Subcontracting Plan
6	Summary of Related Activities	Yes	Summary of Related Activities Template (Word) Summary of Related Activities Template (PDF)
7	Lobbying Activities	Yes	Grants: SF-LLL: Disclosure of Lobbying Activities Contracts: HHSAR 352.203-70
8	Report of Government-Owned, Contractor-Held Property	If applicable	FAR 52.245-1
9	Financial Capacity and Annual Financial Report	Yes	BARDA BAA, pg. 96-97 - Financial Capacity and Annual Financial Report
10	Past Performance Contact Information	Yes	BARDA BAA, pgs. 97 - Past Performance Contact Information
11	Reason for the Proposed Award Type	If applicable	BARDA BAA , pg. 97 - Reason for the Proposed Award Type